AI automation ROI calculator.

Multiply monthly task volume by minutes per task and the share the automation will handle, convert to hours and multiply by the loaded hourly cost. That is the gross monthly saving. Subtract running costs to get the net saving, then divide the build cost by the net saving for the payback period in months.

There is no universal threshold, but many teams want a payback inside the first year for operational automation, because process and tooling change quickly. If the calculator shows more than 18 to 24 months, look for a higher-volume process or a smaller first version.

Loaded cost. An hour of an employee's time costs more than salary divided by hours, because employers also pay benefits, payroll taxes, equipment and overhead. The default of $47 is the US private-industry average total compensation per hour worked from the BLS.

It depends on how structured the inputs are and how costly mistakes are. Document extraction and classification often reach high coverage with a human review step for low-confidence cases. Judgement-heavy work such as complaints or approvals is usually assisted rather than fully automated. A pilot on real data is the only reliable way to know.

Model or API usage, hosting, vector database or storage, monitoring and logging, and some maintenance time to update prompts, rules and integrations as your systems change. Usage-based model costs scale with volume, so estimate them per task and multiply.

Only indirectly. If people still review every automated case, that time is not saved, so lower the share automated accordingly. For example, if review takes a third of the original time, a 60% share effectively becomes 40%.

Classic robotic process automation follows fixed rules on structured screens and data. AI adds the ability to read unstructured text, documents and conversations and to decide what to do next. Many production systems combine both: AI to understand the input, deterministic automation to act on it.

It is exactly as accurate as the inputs, because it is plain arithmetic with no hidden benchmarks. The biggest uncertainty is usually the share automated, so try a cautious and an optimistic value and compare the payback for each.

Yes. Your inputs are stored in the page address, so copying the link reproduces the same result. You can also unlock the full report and print it or save it as a PDF.

Yes. We build AI agents, document processing and workflow automation connected to your existing tools. Share the process on the contact page and we will suggest a first version scoped for a fast payback.